Updated: June 3, 2024
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Ready, set, get your real estate license, and – — – – GO! GO! GO!

All new real estate agents are eager to start and establish themselves in their field. However, balancing a busy schedule can be as tricky as exciting. Common mistakes can lead to burnout and a decreased chance of success in the real estate industry. Agents must take care of themselves mentally and physically to give their clients the best performance. It’s no secret that real estate is a demanding industry. 

New realtors often mention that scheduling is one aspect they find incredibly challenging. Learning to manage time so that daily responsibilities, obligations, and various activities go smoothly is a skill that is learned – FOR SURE. Newbies can quickly become overwhelmed and fall behind without the proper support and a plan that works for them. 

As a longtime coach, mentor, and CEO, I see six primary pitfalls with agents who struggle with scheduling. True, it is typically our newer agents who experience these growing pains and can work it out with some tough TLC. Sure enough, however, even when I work with seasoned agents who just can’t reach a goal they have in mind, it’s more often than not a scheduling/ time issue. Time is precious, folks. 

I’m saying that your time and schedule are worth ironing out and getting right, and then always monitoring for revisions to do it better. Check out these major errors, how to avoid them, and definitely keep an eye out for what to do to fix them. 

What Are the 6 Major Scheduling Mishaps for Real Estate Agents?

Realtors are some of the hardest-working people — believe me, I know! Always on the go, meeting new clients and showing properties. It is so easy for realtors to get caught up in their work and forget about balancing a schedule as a top priority. This oversight can lead to major schedule issues that ultimately hurt profitability if unchecked.

Mistake 1: Not making networking a top priority 

As a realtor, your success depends mainly on networking. You’re not expanding your network if you’re not meeting new people. And if you’re not expanding your network, you’re not allowing yourself to meet potential clients. Make time to attend industry events and meetups to grow your contacts list.

Mistake 2: Not generating enough leads 

Another mistake is not being consistent with your lead generation efforts. Just like any other business activity, generating leads takes consistency and dedication. You can’t just do it when you feel like it or have free time–you must prioritize it. 

Mistake 3: Taking on too many clients 

If you’re a realtor, your success depends on your ability to juggle multiple clients. But there’s a fine line between being efficient and overstretched. When you’re constantly meeting with clients and showing properties, it’s easy to let your own needs fall by the wayside. 

Mistake 4: Not setting boundaries with clients 

One of the biggest schedule mistakes realtors make is not setting office hours. Realtors should set specific days and times when they are available to meet with clients. This will help them keep their work and personal lives separate and give them time to focus on other aspects of their business, such as marketing and networking.

Mistake 5: Not planning time correctly 

Time management is one of the most important keys to success as a realtor. Unfortunately, many realtors make major schedule mistakes by incorrectly planning their time. Realtors can dramatically increase their productivity and effectiveness by making a few simple tweaks to their daily routine.

Mistake 6: Not delegating enough

If you’re a realtor, you know that success depends on many factors, and delegation is among the most important. Unfortunately, many realtors make the mistake of not delegating enough, leading to many potential problems. The most impactful is the inability to focus on your core business tasks. Not being able to delegate means missed opportunities and lost deals.

How To Systemize the Stress Away 

The fix for the 6 big mistakes is systems. Realtors need systems to help them balance their work and personal lives regarding time management. Without plans, they are more likely to experience burnout and less likely to be successful.

Systems help you stay organized and on track, which is critical when starting (and spoiler: for the rest of your real estate career). Without essential systems, you can easily take on too much and get bogged down before you know what’s happening. Many realtors remark that stress is the most unpleasant part of the job, so getting a handle on it early can help reduce negative impacts on your career. 

How Systems Work for Realtor Estate Agents

A carefully crafted schedule is one way to help you stay focused on your goals with a clear roadmap to follow. Having a scheduling system helps new realtors succeed and avoid common pitfalls. You can start by using standard schedule management systems that increase your productivity and improve your bottom line:

  1. Time Blocking
  2. Color Coding
  3. Pomodoro Technique & Tools
  4. Time Wheel for Success

Then Find a System That Works for You 

There’s no one-size-fits-all solution to being a successful realtor. Still, there are some systems that all successful realtors use. Whether a tried-and-true method passed down for generations or a cutting-edge system that takes advantage of the latest technology, every successful realtor has systems.

The trick is to find systems that work for you and your business. The options are nearly endless – especially as technology advances – so take the time to explore what’s available and find the right fit. With the right system in place, you’ll be well on your way to fast-tracking a successful career in the real estate industry.

About the Author Meleah Jones

Hi, my name is Meleah Jones and I'm on a mission to help motivated realtors just like you! With 20 years in the real estate business, I've been blessed to build a powerful network of people and resources to help build your confidence and legacy in the real estate industry.

I won't stop until you're no longer just surviving but thriving in the real estate market.

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